Regulations for the recruitment of AGH University's students and students from Latin American countries selected to participate in the project to participate in the third edition of the International School at AGH University, implemented within the framework of the SPINAKER programme - Intensive International Education Programmes - NAWA - contract number BPI/SPI/2024/1/00077/U/00001/UP/00001
(module Autumn 2025/Winter 2026)
Whenever referred to in the Regulations as:
1.) SPINAKER Programme - should be understood as the SPINAKER Programme - Intensive International Education Programmes - NAWA financed entirely from the European Fund for Social Development 2021-2027 (FERS) and implemented within the NAWA project titled ‘Support for the creation and implementation of international education programmes’, project number FERS.01.05-IP.08-0436/23;
2.) AGH University - means the AGH University of Krakow;
3.) Project or AGH University's IS - refers to the project entitled ‘Third Edition of the International School at AGH University- Cursos de Verano en AGH Universidad de Cracovia’ within the SPINAKER programme;
4.) Course - means one of the four courses of the ‘Cursos de Verano in AGH University of Krakow’ being a part of the third edition of the International School of AGH University (two courses are organised in each module) within the SPINAKER programme together with a language course ‘Elements of Technical English’ addressed both to AGH University's students and students from selected Latin American countries;
5.) Participant - shall mean a person with the status of AGH University’s student or a person with the status of a student of a university from Latin American countries selected to participate in the project, from the moment of sending the application for participation in the third edition of the AGH University’s International School and throughout the duration of each module, fulfilling at the same time the formal criteria and qualified to participate in the AGH University’s IS;
6.) Centre for International Affairs - should be understood as an auxiliary unit of the AGH University of Krakow; hereinafter referred to as the CIA;
7.) Faculty - shall be understood as one of the Faculties of AGH University, participating in the project according to its rules;
8.) Main course - means one of the courses offered by AGH University to participants, as specified in § 3.2, with the exception of language courses;
9.) Project Team - shall be understood as the office of the project entitled ‘Third Edition of the International School at AGH University - Cursos de Verano en AGH Universidad de Cracovia’ implemented within the SPINAKER programme, consisting of teaching and administrative staff of AGH University;
10.) Project Manager - a person from the Project Team who supervises the implementation of the project together with the Director of the CIA, including financial issues and control of the tasks performed;
11.) Supervisor - should be understood as a person from the Project Team who exercises substantive supervision over the project, including the recruitment process, participants of the AGH University's IS, validation of learning outcomes and is responsible for verification of learning outcomes achieved by students participating in the course through development of their principles, method of their verification, specimen certificate confirming their acquisition and conducting pre-tests and post-tests.
§ 1.
Subject of the Rules
1.) The Regulations specify the rules of organisation of the AGH University’s IS as well as recruitment of AGH University’s students and students from Latin American countries selected to participate in the project to participate in the AGH University’s IS organised within the SPINAKER programme, including in particular the formal criteria, recruitment, rules of establishing the ranking list as well as rights and duties of the participants.
2.) The project is implemented within the framework of the Polish National Agency for Academic Exchange (NAWA) SPINAKER programme, the aim of which is to support the creation and realisation of intensive international educational programmes conducted in a language other than Polish and intended especially for people from abroad, i.e. students, doctoral students and staff of higher education and science institutions. The programme also allows for the participation of students, doctoral students and staff from Polish institutions.
3.) The project is implemented on the basis of the agreement concluded between AGH University and the Polish National Agency for Academic Exchange with the number BPI/SPI/2024/1/00077/U/00001/UP/00001.
4.) The project aims to contribute to the development of the internationalisation of higher education and science institutions through short-term scholarship exchanges; the development of the competences of students and staff from home and abroad through the implementation of short-term international scholarship exchanges; an increase in the quality of education through the implementation of short-term exchanges of students from home and abroad; and an increase in the number of short-term mobilities implemented.
5.) The programme is financed entirely by the European Funds for Social Development 2021-2027 (FERS) under the NAWA project entitled ‘Support to the creation and implementation of international education programmes’, project number FERS.01.05-IP.08-0436/23.
§ 2.
Prohibition of discrimination and infringement of the principle of equality
The implementation of the project, including in particular the recruitment process, will take place in accordance with the principle of non-discrimination, the principle of equality, in particular equal opportunities and the principle of accessibility.
§ 3.
General principles of the AGH University’s IS organisation
1.) As part of the third edition of the SPINAKER programme autumn 2025/winter 2026 module, participants can take one of the two hybrid courses offered.
2.) The courses offered to participants by AGH University will take place according to the following schedule:
(1) Autumn 2025/winter 2026 module:
a.) Elements of Technical English (language course) - 30h - online classes taught by Bogdan Rutkowski, Ph.D. (Faculty of Metals Engineering and Industrial Informatics) - provided for participants of courses specified in this section under b and c (term: 1.09. - 17.10.2025),
b.) Sustainable Mining Technologies (main course) - 60h - hybrid classes taught by Prof. Marek Borowski, D.Sc. and Klaudia Zwolińska-Glądys, D.Sc. (Faculty of Civil Engineering and Resource Management) in the term: 20.10.2025 -14.01.2026 (45 h) - classes implemented in a blended learning formula in a remote synchronous form (via Microsoft Teams application); 17-31.01.2026. - stationary module, practical classes at AGH University,
c.) Advanced Manufacturing Processes and CNC Programming (main course) - 60h - hybrid classes conducted by Prof. Paweł Paćko, D.Sc. and Rafał Kudelski, D.Sc. (Faculty of Mechanical Engineering and Robotics); on: 20.10.2025-14.01.2026 (45 h) - classes conducted in blended learning formula in remote synchronous form (via Microsoft Teams application); 17-31.01.2026. - stationary module, practical classes at AGH University.
3.) Each course will be attended by 20 students from Latin American countries and 10 AGH University’s students.
4.) Stationary classes will be held on the AGH University’s Campus, while remote classes will be conducted by means of distance communication.
5.) The participant is obliged to provide continuous access to the Internet during the remote classes, as well as computer equipment that meets the technical requirements for participation in the course, including access to a microphone and camera.
6.) Each participant may take one course. In the event that candidate does not qualify to participate in the autumn 2025/winter 2026 module, candidate may submit an application to participate in the spring 2026 module.
7.) A detailed list of classes will be announced at http://ivsaghust.agh.edu.pl/.
8.) All classes will be conducted in English.
9.) Completion of the course requires attendance at all classes provided for in the course, a passing grade in the final examination, submission of pre-tests and post-tests, and fulfilment of the other requirements specified in these regulations.
10.) The aim of the language course is to improve the participants' language competences needed for effective implementation of the main courses.
11.) The aim of the main courses is for participants to acquire skills, knowledge and competences in the key elements of, depending on the type of course, sustainable development in the mining industry, improved energy efficiency and reduction of greenhouse gas emissions or advanced manufacturing processes and CNC programming.
12.) Each course shall conclude with a final examination and, in the event of a successful assessment, the issuing of ‘micro-credentials’ indicating the assessment, the participant's workload, the number of hours and the number of ECTS credits obtained.
13.) Completion of the course entails the possibility of obtaining 4 ECTS.
14.) The participant has the right to retake the final examination in case of failure. The grade obtained on the second date is final.
15.) A participant who has not submitted the required documents in time, has not attended all the classes, has not obtained a positive grade in the final examination or has not sent the pre-tests and post-tests will be struck from the list of participants and will not receive a certificate of completion of the course.
16.) In particularly justified cases, AGH University shall have the right to change the schedule referred to in paragraph 2 or to conduct classes remotely by means of distance communication.
17.) Each participant grants AGH University a gratuitous, repeated and unlimited right to use, record, disseminate and publish his or her image captured on photographs and recordings made during classes and activities related to participation in the project, including its processing, copying, duplication and reproduction by any technique and means for promotional purposes of AGH University.
18.) Participants with disabilities may participate in the courses entirely in a remote form upon request sent to the supervisor.
19.) AGH University has the right to request additional documents from participants related to their participation in the project under pain of removal from the list of course participants.
§ 4.
Project supervision
1.) The Project Manager is the Deputy Director of the CIA, Aleksandra Perkins-Oleszkowicz, MA.
2.) the project supervisor is:
Olga Warykiewicz MA,
building H-A2, III, room 1
Phone: +48 12 617 48 98
E-mail:
§ 5.
Formal criteria for AGH University’s students
- A person may become a participant in the project:
- having the status of a student of AGH University since the moment of sending the application for participation in the third edition of AGH University’s
IS and for the whole duration of the autumn 2025/winter 2026 module,
who has completed at least 1 year of undergraduate studies,
- having knowledge of English at B2 level confirmed by a certificate (it is possible to submit a certificate issued by AGH University),
- studying at AGH University in a field of study relevant to the individual main courses:
a.) Sustainable Mining Technologies - mining or drilling,
b.) Advanced Manufacturing Processed and CNC Programming - mechanical engineering or robotics,
- submitted a letter of motivation.
§ 6.
Formal criteria for university students from Latin American countries selected
to participate in the project
1.) A person may become a participant in the project:
(1) having the status of a student of a university from Latin American countries selected to participate in the project from the moment of sending the application for participation in the third edition of AGH University’s IS and throughout the duration of the autumn 2025/winter 2026 module, who has completed at least 1 year of undergraduate studies,
(2) having knowledge of English at B2 level confirmed by a certificate (it is possible to submit a certificate issued by the university),
(3) studying at a university from the Latin American countries selected to participate in the project in a field of study relevant to the individual main courses:
a.) Sustainable Mining Technologies - mining or drilling,
b.) Advanced Manufacturing Processed and CNC Programming - mechanical engineering or robotics,
(4) has been nominated by a university from Latin American countries selected to participate in the project,
(5) has submitted a letter of motivation.
§ 7.
Funding principles
1.) Participation in the course is free of charge.
2.) Domestic students are not entitled to the funding related to their participation in the project.
3.) Students from Latin American countries receive funding for the costs of participation in the project, which consists of:
(1) a stipend (in the amount of PLN 900 for each participant),
(2) a lump sum for living and accommodation costs (in the amount of PLN 3 600 for each participant),
(3) lump sum for travel costs from or to Poland (amounting to PLN 6 500 for each participant).
§ 8.
Recruitment of AGH University's students
1.) Candidates shall send an application regarding participation in a particular course by completing and submitting the form available at https://forms.office.com/e/UGrGq6HTkn, uploading scans of original documents, if required, and indicating the chosen course by 31 July 2025. If there are not enough candidates, this deadline is subject to change, which will be announced on https://ivsaghust.agh.edu.pl/. Application extended tilll 14 September 2025.
2.) A candidate may only submit an application for one course.
3.) The Project Team will assess the eligibility of candidates to participate in AGH University’s IS on the basis of the submitted applications and prepare a list of persons qualified to participate in a particular course within the project together with a reserve list.
4.) Candidates who meet the formal criteria and send their applications will be qualified to participate in the chosen course organised within the Project.
5.) With regard to the aims of sustainable development, particularly in terms of ensuring equal and affordable access to high-quality technical higher education and ensuring that all learners acquire the knowledge and skills needed to promote sustainable development, including an appreciation of cultural diversity and the contribution of culture to sustainable development (tasks 4.3. and 4.7), as well as an increase in the number of scholarships for citizens of developing countries, in particular for those from the least developed countries (task 4B) and the principle of accessibility and equal opportunities; the organizers will endeavor to diversify the number of participating universities by allocating a proportional number of places to each institution. In the case of a greater number of applications than the number of places available for each course, the weighted mean of the final year's grades will be decisive, on the basis of which participants will be awarded a specific number of points according to the formula:
Grade point average x 100= number of points
Where:
Grade point average - weighted average of grades from the final year of study
Number of points - number of points obtained by the candidate
6.) Persons with disabilities will be awarded an additional number of points corresponding to a 0.5 increase in the weighted mean of their final year's marks, i.e. 50 points.
7.) Candidates will be informed electronically about the results of the recruitment process by sending information to the e-mail addresses indicated on the application form.
8.) Participants are required to fill in the electronic participant form (application form)
in the ICT system of the Polish National Agency for Academic Exchange (using the link provided by AGH University). Prior to that, the participant is obliged to register an account in the Polish National Academic Exchange Agency system ("Create an account") by providing his/her name, surname, e-mail, password. Failure to complete the participant form (application form) will result in the removal of the participant from the list of course participants.
§ 9.
Recruitment of universities from Latin American countries selected to participate in the project
1.) AGH University shall contact representatives of the universities from the Latin American countries indicated in the project to provide general information about the programme and the project, in particular the rules of student recruitment, funding for participation in the project and recruitment criteria with a request to send a list of nominated students by 30.06.2025 to the indicated e-mail address.
2.) In justified cases, the Project Manager may extend the deadline referred to in section 1 for a particular university.
3.) A candidate may send an application for only one course.
4.) Universities from Latin American countries indicated in the project will recruit students to participate in the project, taking into account the criteria provided by AGH University, and following the principle of non-discrimination and the principle of equality, in particular equal opportunities.
5.) after the recruitment of students, the universities from Latin American countries indicated in the project will send a list of nominated candidates together with the required documents to the indicated e-mail address.
6.) The Project Team will evaluate the eligibility of candidates to participate in AGH University’s IS on the basis of the sent nomination lists and other documents and will prepare a list of persons qualified to participate in a particular course within the project together with a reserve list.
7.) Candidates fulfilling formal criteria who send in their application will be qualified to participate in a chosen course organised within the project.
8.) In the case of a greater number of applications than the number of places available for each course, the weighted average of final year grades will be decisive, on the basis of which candidates will be awarded a certain number of points according to the formula:
Grade point average x 100= number of points
Where:
Grade point average - weighted average of grades from the final year of study
Number of points - number of points obtained by the candidate
9.) Persons with disabilities will be credited with an additional number of points corresponding to an increase in the weighted average grade of their final year of study by 0.5, i.e. 50 points.
10.) If a particular Latin American university chosen for participation uses a grading scale that makes it impossible to determine the score correctly on the basis of section 8, this provision shall apply accordingly.
11.) Candidates will be notified electronically of the results of the recruitment process by sending information to the e-mail addresses indicated on the application form.
12.) Participants are required to fill in the electronic participant form (application form) in the ICT system of Polish the National Agency for Academic Exchange (using the link provided to them by AGH University). Prior to that, the participant is obliged to register an account in the Polish National Academic Exchange Agency system ("Create an account") by providing his/her name, surname, e-mail, password. Failure to complete the participant form (application form) will result in the removal of the participant from the list of course participants.
§ 10.
Validation of learning outcomes
The supervisor will verify the learning outcomes achieved by the students participating in the course by developing their principles, their verification, a model certificate confirming their acquisition and will conduct pre-tests and post-tests.
§ 11.
Rights and obligations of participants
1.) The participant is entitled to:
(1) to receive a ‘micro-credentials’ certificate confirming the completion of the course once all the prescribed requirements have been met,
(2) to receive 4 ECTS if the course is completed,
(3) protection of personal data,
(4) receive information regarding the course,
(5) to participate in the activities of the courses for which he/she has been qualified.
2.) The participant is obliged to:
(1) attend classes, in the courses for which he/she has been qualified on a full-time basis,
(2) fulfil the obligations of enrolment as defined in § 8 and 9 respectively,
(3) to comply with the provisions of these Regulations,
(4) to confirm their attendance in the manner indicated by the course instructors,
(5) to participate in surveys,
(6) to participate and submit pre-tests and post-tests.
§ 12.
Withdrawal from participation
A participant may resign from participation in AGH University’s IS by 18.08.2025 notifying the Project supervisor.
§ 13.
Final provisions
In matters not covered by these regulations, the Project Manager makes the final decision.
